Chief Executive Assistant - Fully Remote - Worldwide

Company: Squared Away
Location: San Diego
Posted on: November 1, 2024

Job Description:

Chief Executive Assistant (Fully Remote)Transition to 1099 Independent Contractor - Effective January 1, 2025We're excited to announce an opportunity to join Squared Away as a Chief Executive Assistant in a fully remote role. This position is ideal for someone who thrives in a high-demand, high-performance environment, supporting top-tier clients.This role is for those with unmatched dedication and perseverance, as every day brings new challenges requiring a commitment to excellence. You'll be serving clients at the highest levels, requiring you to go beyond the ordinary while embodying Squared Away's core pillars.Starting January 1, 2025, this role will transition to an independent contractor (1099) position, offering even more flexibility. Below are the key details and requirements for this role.Role Specifics

• Position: Chief Executive Assistant
• Location: Fully remote, U.S.-based time zones (EST, CST, MST, PST), All states aside from New York
• Hours: Must be available to work 9:00 am - 5:00 pm in U.S. time zones
• Transition: This position will become a 1099 Independent Contractor role as of January 1, 2025Responsibilities
  • Proactive Client Support: Anticipate client needs and provide proactive solutions, including managing scheduling conflicts, project management, event planning, and daily operations.
  • Relationship Building: Build professional relationships with clients based on trust and reliability, demonstrated through strong communication and presentation skills.
  • Email Management: Actively manage and prioritize client email communications.
  • Scheduling: Coordinate meetings with internal and external clients, ensuring availability across time zones.
  • Executive-Level Support: Facilitate executive tasks such as booking travel, submitting expense reports, and supporting fundraising efforts, lead generation, and more.Requirements
    • Experience: At least 1 year of administrative experience, with a strong understanding of calendar management, travel planning, and startup/venture capital support.
    • Tools: Experience with platforms such as Slack, Google Drive, Microsoft Excel, Salesforce, Canva, CRM platforms, and QuickBooks.
    • Education: A high school diploma is required; an Associate's degree or higher is preferred for internal promotion opportunities.
    • Skills: Strong attention to detail, excellent organizational and communication skills, and the ability to work independently in a fast-paced environment.
    • Technology: Must have a fully functioning mobile phone and computer (not a Chromebook or tablet) for client platforms.Compensation
      • Current Role (W-2 Position): $22/hour pre-tax for all plan levels (15 hours/month up to 160 hours/month). Part-time or Full-time is your choice! Client plans are split at 55/45 - with 55% going to the assistant.
      • Internal Growth Opportunities: We also offer internal managerial positions that are W-2 roles, where employees work with clients. These positions will be posted as they become available.
      • Transition to 1099: Effective January 1, 2025, this role will transition to an independent contractor (1099) position, with competitive rates and flexible hours. Client plans will be split at 60/40 - with 60% going to the assistant.Overseas ApplicantsWe hire candidates stationed overseas, including Japan, provided they can commit to U.S.-based business hours (9:00 am - 5:00 pm). Please note that Japan-based hours are rare, and the 1-hour response time for Squared Away Chief Executive Assistants still apply for U.S.-based business hours.About Squared AwayAt Squared Away, we empower Military Spouses with meaningful opportunities to serve as trusted Chief Executive Assistants, working from anywhere. We support clients from top companies, venture capital firms, executives, and freelancers, providing high-level assistance beyond typical virtual assistant services.We live by our four pillars: Over-communication, extreme attention to detail, thinking outside the box, and being a team player. Join us in helping our clients focus on what truly matters-growth and people-by providing them with world-class support.Note: This is a W-2 role that will transition to a 1099 Independent Contractor position on January 1, 2025.
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Keywords: Squared Away, Newport Beach , Chief Executive Assistant - Fully Remote - Worldwide, Other , San Diego, California