Accounts Payable Supervisor -

Location: Oxnard
Posted on: October 24, 2024

Job Description:

JOB SUMMARY:

The Accounts Payable Supervisor will supervise accounts payable staff, oversee processing and disbursements, and evaluate and recommend internal controls and procedures; plan, organize, and manage the day-to-day operations and activities of a decentralized accounts payable function; and supervise junior level accounts payable staff, monitor activities, and satisfy reporting requirements.

RESPONSIBILITIES INCLUDE:

Supervise Accounts Payable Staff:

" Reviews, coaches and trains staff

" Assigns and directs work flow of staff

" Troubleshoots issues and recommends solutions

" Leads automation enhancements

" Arranges and leads team meetings

Processing and Disbursements:

" Provide accurate and timely processing and disbursement of vendor obligations

" Ensures all disbursements (checks, wires, ACH, etc.) are correctly managed in ERP system

" Provides guidance relating to processes, procedures, projects and self-improvement

" Ensures all deadlines are met

Internal Controls and Procedures:

" Periodically reviews existing controls and procedures; makes recommendations as necessary

" Provides internal control test work / audit requirements to both internal and external auditors

" Ensures written processes are current

Other Related Duties:

" Assists in all aspects of current AP projects

" Provides assistance to AP Manager on annual 1099 filing

" Performs periodic audits of our vendor data base

" Performs periodic audits of our vendor data base

QUALIFICATIONS:

" Bachelor's degree or an equivalent combination of education and experience

" Minimum 5 years' experience in Accounts Payable

" Minimum 3 years' experience in supervising

" Fluency in Spanish required

" Must demonstrate outstanding stewardship and relationship building/management skills

" Knowledge of expansion and maintenance of a P-Card program

" Knowledge of vendor maintenance

" Familiar with W-9s and 1099 reporting

" Excellent interpersonal skills including a professional and diplomatic demeanor

" Excellent communication skills including written, verbal, listening, and presentation

" Ability to create new and unique ideas and an entrepreneurial spirit a plus

" Proficient using standard office software such as Word, Power point, Excel, Outlook

" Experience in project management, with skills necessary to interpret what is needed for the success of a project and to create appropriate schedules for timely delivery

" High level of organizational and time management skills

" Flexibility in competently juggling competing priorities and changing expectations

" Must demonstrate outstanding judgment and mature business skills with the ability to establish a strong rapport with senior management

" Excellent consulting, problem solving, and analytical skills

" Willingness to ask questions rather than just follow directions is required.

TRAVEL REQUIREMENTS:

" Travel will be approximately 25-35 percent of the time, mainly within California.

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Newport Beach , Accounts Payable Supervisor -, Accounting, Auditing , Oxnard, California